Tuition Assistance Instructions

• Log into your TA system early (ArmyIgnitED, AFVEC, MyNavy Portal etc.)
• Complete required training and verify eligibility
• Identify and notify your supervisor so they are aware you will be requesting TA
• Upload a degree plan if required
• Complete additional requirements (e.g., Decision Support Tool) if required
• If not using VA benefits, contact CVMS to be added to the FTA group

• Register for classes at IU
• Confirm courses you plan to take (as in, be sure those are the courses you are taking)
• Submit TA request (up to 60 days before class starts)
• Wait for approval
• Upload approved Tuition Assistance Request (TAR) to IU Sponsor Form (Search “sponsor” in One.IU)

• Identify and contact your TA-approving supervisor early
• Enter two different email addresses (not both .mil) for supervisor
• Supervisor must approve at least 5 days before class start
• Any action by the supervisor other than approval (e.g., disapproval) deletes the request

• Apply for TA: Up to 60 days before classes
• Submission deadline: 7 days before classes (recommend 8 days)
• Supervisor approval: 5 days before classes
• Do not start this process at 8 days before classes start expecting everything to work perfect – start as early as 60 days before classes!

Reasons to submit requests more than 8 days in advance:

• First-time training completion/processing
• The system can take time to update after transactions
• Your branch’s systems may not report you as qualified. For example, your branch may not have updated you as a high school graduate, etc.
• Degree plan uploads/approvals
• Decision Support Tool requirements
• Missing courses/program updates in system (email vetserv@iu.edu if you don’t see a class or program – Don't pick something close!)
• Supervisor delays or incorrect actions
• System issues or outages
• System disapprovals or deletions

• Only request TA for billable courses. For example, if the course has no charge, then don’t request TA for it. Some MIL-G courses, for example, are non-billable.
• Changes to approved TA require deletion and resubmission
• TA is approved by course and IU invoices the government by course, not by total amount of credit hours.
• Submit separate TA requests if unsure, waitlisted, or taking different courses
• If tuition exceeds $250 and exact rate is unknown, estimate is acceptable
• Must pass courses: Undergraduate (D or higher), Graduate (C or higher)

• If IU bills the government: you repay the government via military pay (recoupment)
• If IU issues $0 invoice: you owe IU directly
• In any situation, the original obligation will not clear as soon as you withdraw from a class. IOW withdrawing may not free up obligated funds immediately for the next term
• We (CVMS) cannot control the timing of when IU invoices the government
• Withdrawing or failing will have consequences